Head of Project Management (m/f/d)

Permanent employee, Full-time · EIT Health e.V.

Your responsibilities

EIT Health is seeking to appoint a Head of Project Management (m/f/d) who will be reporting to the Director of Business Operations and Sustainable Development. The candidate must be comfortable interfacing with different stakeholders from other units and departments across the organisation, supervising the development and the implementation of overall processes of the EIT Health Business Plan. The candidate will work in close cooperation with the Head of the Sustainable Development Unit.
This is a permanent position and is based in our Central Office in Munich. However, remotely working from Germany, Spain or France is also possible.

Your responsibilities

Management and leadership

Manage team of 5 managers and working student(s), ensuring they have clear visibility on priorities, and objectives.
Oversee the well-being of team members, with a particular focus on colleagues who work on a time-share between different units.
Set up bi-annual individual interviews to define and assess the personal development plan of each member of the team.

Good budget & financial stewardship

Manage budget envelops allocated to Department activities, ensuring monitoring of actuals versus budget figures to channel underspent and request additional funding at relevant times of the business plan cycle.
Manage activities in administration platforms.
Monitor objectives, anticipate underperformance and develop mitigation plans in collaboration with Director and Management Team.

Management Team interactions

Report to Director of Business Operations and Sustainable Development, attend regular bilateral as well as Management Team meetings.
Work in full autonomy based on strategic directions agreed with Director. Escalate in full transparency when and where relevant.
Consolidate activity reports and dashboard to guarantee information flow.

EIT Health Business Plan management

Supervise the implementation of the Business Plan cycle towards EIT Health (internally and externally): define timeline, guidelines, trainings, dedicated workshops etc.:
- Supervise the integration of any activities (EIT Health KAVA) into the EIT Health portfolio
- Supervise the implementation of the Monitoring & Amendment process towards EIT Health KAVA
- Supervise the implementation of the Reporting process towards EIT Health KAVA: Proactively engage with teams that are leading EIT Health KAVA and ensure timely reporting on progress, financial, and performance matters e.g., maintaining EIT Health KPIs, budget amendments etc.
Supervise the integration of any NEFA (Non EIT Funded Activities) into the EIT health portfolio and ensure support regarding Monitoring, Amendment, Reporting etc.
Manage EIT interactions related to the BP cycle (BP Per Se, Monitoring, Reporting, Amendment etc.)
Supervise the implementation of the partnership journey processes in close cooperation with Finance and Partnership management Office,
Ensure smooth interactions with other units to enable efficient coordination of the knowledge sharing management across the organization in terms of excellence monitoring, creation of ad hoc dashboards, project achievements, KPIs, etc.,
Ensure smooth collaboration with other dedicated units to enable the development of ad hoc platforms/digital solutions necessary for the internal processes,
Provide the director with data analysis in terms of performance to enable decision making process taking place at management board level,
Ensure the quality of any deliverables and outcomes provided,
Supervise the improvement process related to this set of activities.

Your skills & knowledge

Relevant academic degrees at Master level or higher in a relevant discipline and/or equivalent professional experience/qualifications,
Validated experience working in international organisations, public sector, with a strong understanding of compliance requirements,
Validated 8 years of experience in project management at EU level, involving grant management, process definition and implementation, multi-stakeholders’ engagement and budget management – certification a plus,
Validated experience in managing a multidisciplinary international team,
Experienced in working on your own initiative, with a high level of autonomy, collaboratively, and cross-functionally across multiple teams,
Experienced leader and comfortable in developing and managing relationships with key stakeholders internally and externally at all levels and organizations – Public and Private,
Proven interpersonal and communication skills, strong presentation skills, particularly in writing and an ability to present complex issues,
Excellent analytical and problem-solving skills, with the ability to identify and mitigate risks, and develop contingency plans as needed,
Ability to produce clear and concise written material,
Comfortable working in a fast-paced, dynamic environment that values creativity, collaboration, initiative, and maturity,
Is quality and result-focused, action-orientated, and knows how to juggle and progress multiple initiatives, whilst knowing how to prioritize key initiatives to meet the timelines set and manage stakeholder expectations related to these,
Display professional levels of confidentiality and political savvy.
Fluency in English spoken and written.

What we offer

We are a “Remote First” company, hiring in Germany, France and Spain.
The possibility to join offices in various locations around Europe.
Your personal equipment and a one-time surcharge for furnishing your home office.
30 days of vacation & flexible working hours
Yearly bonus and our employee recognition programme
Straight forward internal communication, non-hierarchical structure, and freedom to operate with autonomy.
A large and vibrant network in the healthcare sector, with exposure to high-level and senior rep-resentatives from key players and influencers.
The opportunity to work on critical projects of European interest, contributing to improving the lives of citizens and patients.

Application process

EIT Health applies a policy of equal opportunities and accepts applications without discrimination on any grounds.
Applications should consist of a cover letter and a full curriculum vitae.
Please include the following in the cover letter: introduction, your motivations for applying for the position, your earliest start date, and your salary expectations.
Applications via our careers page only

Applications will be reviewed on a rolling basis until the right candidate is identified. The position is to be filled as soon as possible.

Apply for this job

About us

EIT Health, a Knowledge and Innovation Community (KIC) under the umbrella of the European Institute of Innovation and Technology (EIT), is focused on supporting entrepreneurship, innovation, and education, to promote healthy living, support active ageing and improve healthcare. EIT Health brings together leading organisations along the entire value chain – smaller companies, larger industry, excellent academic and research institutions, and public sector organisations. Together we work toward a healthier Europe by removing barriers to innovation, promoting talent and education, leveraging enabling technologies and exploiting big data. EIT Health has Central Offices in Munich and develops activities across a network of regional Innovation Hubs in Paris, Barcelona, Rotterdam, Stockholm and Vienna. In addition, the InnoStars office in Budapest involves Partners from Hungary, Poland, Portugal and Italy. EIT Health includes more than 150 partners.

Apply for this job

Your application!

We appreciate your interest in EIT Health e.V. Please fill in the following short form. Should you have any difficulties in uploading your files, please contact us by mail at applications@eithealth.eu